Job Description

Job Description and Duties

***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week.

Working at the Cal/OSHA means much more than showing up for a job. You will be able to work on programs that are vital to the health and safety of our community, work force, and the state. We recognize the strength in teamwork. We know that by encouraging collaboration and diversity, educating employers in best practices, and protecting the health and safety of employees through enforcement of the California Labor Code and regulations will benefit our economy as a whole. Be part of a team that prides itself in making a difference for Californians.

What will be the difference that you make for California?

Under the close supervision of the Supervisor I with the Department of Industrial Relations (DIR), Division of Occupational Safety and Health (DOSH), the Office Assistant (General) provides clerical and administrative support to the Supervisor I in the Enforcement Statistics and Information Management Unit (ESIMU). The position supports statewide implementation of Senate Bill 20 (SB?20) related to silica exposure compliance by tracking attestation submissions, organizing documentation, coordinating communications, and assisting employers and employees seeking information. Maintains and updates tracking logs for employer attestation forms submitted under SB 20.  Review incoming documents for completeness and route them to appropriate enforcement staff.

Maintain organized electronic and physical filing systems for silica related compliance documents, correspondence, and enforcement materials. Ensure records are labeled, stored, and retained in accordance with departmental policies and confidentiality requirements.  Direct calls from employers, employees, and the public to appropriate staff or resources.  Provide guidance to employers on locating silica compliance resources, instructions, and forms.

This posting may be used to fill future vacancies in accordance with 2 CCR §249.3

To be considered for this job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin:

Office Assistant (General):

You will find additional information about the job in the .

Working Conditions

This job is located at:
Division of Occupational Safety and Health
Enforcement Branch – Enforcement Statistics and Information Management Unit
2 MacArthur Place, Suite 410, Santa Ana, CA. 92707.

The incumbent works in an air conditioned, low-rise office building with natural and artificial lighting. In addition, the incumbent works in a cubicle close proximity to others. The incumbent must work extensively on a computer to draft documents, conduct research, and prepare email communication, among others.

All DIR employees are expected to conduct themselves in a professional manner that demonstrates respect for all employees and anyone they come into contact with during work hours, during work-related activities, and anytime they represent the Department. Additionally, all DIR employees are responsible for promoting a safe and secure work environment, free from discrimination, harassment, inappropriate conduct, or retaliation. The incumbent may obtain and handle confidential and sensitive information and must maintain confidentiality at all times.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to perform clerical work, including ability to spell correctly; use good English; make arithmetical computations; operate various office machines; follow oral and written directions; evaluate situations accurately and take effective action; read and write English at a level required for successful job performance.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Health, Dental & Vision Benefits; Paid Sick, Vacation and Holidays; 401(k), 457, and ROTH IRA plans; Retirement (CalPERS); Military Leave; Reimbursement Accounts; Public Transit Subsidy And many more! Visit for a full list of available benefits!

Additional Information

Preference will be given to persons with State Restriction of Appointments (SROA) or Surplus status. Applicants must attach a copy of their most recently dated letter that specifies their designation as either SROA or surplus candidate as proof.

Qualified candidates must have eligibility in State employment, be in a reachable rank on an employment list for this classification, be currently in this classification, or have transfer eligibility to this classification

If you do not hear from us in 4-6 weeks, you may assume the position has been filled by another applicant. Please note that all additional vacancies that become available may be added to this advertisement.

Please note that the Exam and Certification Online System (ECOS) does not allow you to resubmit your application once you withdraw it. If you have any updates to your online application, please contact the Personnel, Recruitment, & Hiring Unit at (800) 564-0771.

Please let us know how you heard about our position by taking this brief survey: DIR Applicant Survey

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

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